Document Imaging Blog

Interesting Points from Tom Codd's Presentation at Lyra Symposium

 
Here are just a few of the interesting points that HP Senior Director of Marketing Tom Coddmade during his presentation at the Lyra Symposium. Lyra is an industry analyst firm focused on the printing and MFP industry.

-- Digital content will grow 10 times by 2012
-- Analog to digital conversion is adding 200 billion pages annually to digital content
-- The average office worker spends:
   -- 150 hours annually seeking filed documents  

   -- 40% of their time looking for info
-- 66 percent of HP managed print services (MPS) customers want one vendor

Edward Schmid presenting the keynote at the Lyra Symposium. There was a great deal of discussion at the conference on the need for a cross platform standard for MFPs. You can view Ed's PowerPoint here. 

PaperFree Says Connect EMC Captiva to MFPs

The PaperFree Corporation, an EMC Captiva VAR, makes the point in a blog post that with budgets getting tighter, workforces are becoming increasingly dispersed. This is where distributed capture can play an important role in information management.

PaperFree goes on to say that employees can achieve distributed capture through the use of MFPs that are connected directly to EMC Captiva InputAccel through the Nuance eCopy ShareScan software.

See the post here.

In tough economic times, why shouldn't you take advantage of the scanning capability of your MFPs rather than buy incremental scanners, especially when you can connect them directly to your production capture system. Information workers are used to using MFPs, which are designed to be shared between a group of workers. It seems like a smart choice.

Quick Tips Blog Names eCopy One of the 5 Best

Guest post by Rifat Rahn. Do you know which are the best Document Imaging Software? Document imaging is not something new. Copiers, fax machines and microfilming all involved imaging paper documents, with different objectives. What is comparatively new is converting paper documents into full-fledged electronic documents to integrate them into the electronic workflow.

via www.quickonlinetips.com

Above is the beginning of a post from the Quick Online Tips blog. Guest blogger Rifat Rahn selected eCopy as one of the top 5 document imaging software systems. See the post, which also names Nuance partner Laserfiche as a top 5 pick, at Quick Online Tips.

Automating Document Processes Presentation at Lyra Symposium

Ed Schmid, Nuance vice president and founder of eCopy, will be presenting the keynote at the 2010 Lyra Imaging Symposium on January 26. Ed will be discussing the topic of bringing advanced document imaging technologies typically found in production capture systems to the average office worker through MFPs.

I thought I'd give Document Imaging Blog readers an advanced look at his presentation. It is embedded below. If you would like a copy of this presentation in PowerPoint format with the notes section so that you can read what Ed will say, e-mail me at bill dot brikiatis at nuance dot com. Just put "send preso" in the subject line and I'll bounce it right back to you.

Lyra Symposium Ed Schmid Keynote

 

MFP Software Environments -- Two Alternatives

Only the really educated MFP document scanning buyers understand that there are two types of MFP software operating environments. Even fewer people know what are the advantages and disadvantages.

The first development environment to hit the market was embedded Java, which is what Canon, Ricoh and Lexmark MFPs use today to support document scanning and other MFP software applications. The other is Web services, which is used by all the other major MFP manufacturers, including Konica Minolta, HP, Xerox, Sharp, Toshiba and Fuji Xerox.

Why is this important? Both environments have significant advantages and disadvantages that you will want to understand before you make an important investment, especially if your implementation involves custom software development.

Embedded Java is a widely used and powerful programming language. One or more MFP software applications can reside within the device, although the application may also require a server.

The Web Services approach leverages international Web standards, like XML, HTML and AJAX to create applications and link them together. It is typically less demanding and complex than developing in Java. Earlier this week, Nuance announced its first version of eCopy ShareScan available for the Konica Minolta bEST platform, a Web services environment. Read the press release here.

If you are considering developing custom applications or integrations for MFP scanning, you should look more deeply into these two different approaches. I hope this post will get you started.

eReaders, e.g., Kindle, Moving to Business Use

eReaders, like Amazon Kindle, are expected to be hot items this holiday shopping season.

 

Forrester Research recently increased its eReader sales projections to 3 million for 2009, with 30% of 2009 sales occurring in the holiday season of November and December.

 

This boom in eReader usage will create a demand by users to sync content across eReaders, Windows PCs/laptops and iPhones.

 

For example, Amazon recently introduced a Kindle reader application that works on Windows XP, Vista and Windows 7 machines so users can sync downloaded books and other content.

 

And business professionals can be expected to want to add more to their eReaders - work documents - converging personal and business activities on mobile devices.

 

A good reflection of this is yesterday’s news of Amazon adding PDF capabilities, a format popular among businesses, to match Sony and Barnes & Noble.

 

Nuance OmniPage software enables users to scan a document, automatically convert into a readable format and send it to an eReader, such as Amazon Kindle or Sony Reader, in one easy step. OmniPage automatically reformats documents for easy reading and navigating using an eReader form-factor. The software supports various eReader and PDF formats. You can see how it works in this video.

 

Software features like scan to eReaders unite mobility and document accessibility. It will be interesting to watch the evolution of devices like Kindle as they transform into paperless office business tools.

Construction Firm Solves Paper Problem with SharePoint

Marc Filanc, CEO of the 300 person construction firm that bears his name, envisioned his consultants would have instant access to key documents wherever and whenever they needed.

This was easy enough for non-paper documents. The J.R. Filanc Construction company solved this problem by creating a Microsoft SharePoint portal where they could upload and download Word, Excel, PDF and other "electronic" documents anywhere there was an Internet connection.

But what about documents on paper? How did Filanc create a paperless office so the consultants could be more productive? Read the story here.

If You Buy an MFP, Why Not Use It for Scanning

 
In a recent presentation, MFP Report editor Brian Bissett referenced an amazing statistic from the market research firm Power Decisions Group. He noted that, in 2008, only 33% of US organizations say they are using MFPs for distributed scanning.

Yet his own research shows that 85% of office MFPs sold in the US have some level of network scanning functionality. So the obvious question is, if you are paying for an MFP equipped with network scanning, why wouldn't you use it?

I believe many people don't understand how powerful MFP scanning can be. See my posts on the misconceptions of MFP scanning.

What do you think? Why aren't you using your MFP for document imaging? I'd love to hear from you.

Nike, ASU Panel Presentation on SharePoint Document Imaging

 

Are you planning to be one of the 6K people attending the Microsoft SharePoint Conference next week? If you are, here's a great opportunity to learn how leading organizations are using SharePoint document imaging software. Check out the panel presentation titled "Boosting the value of MOSS 2010 with document imaging."

The session will include speakers from Nike and Arizona State University, who are using SharePoint and document imaging software to streamline workflows, cut costs and reduce carbon consumption. 

The session moderator will be Ralph Gammon, SharePoint document imaging expert and editor of the Document Imaging Report. Joining Nike and Arizona State University on the panel will be SharePoint authority Errin O'Connor, CEO of EPC Group and author of the book Window SharePoint Services 3.0 Inside Out.

Here are just a few of the questions that Ralph Gammon will be asking the panelists:

1. What are the two most important implementation issues when getting started with document imaging software and SharePoint. Will MOSS 2010 improve the situation?

2. Can you actually reduce carbon consumption by using eCopy software with SharePoint?

3. Is security a concern when you tie document imaging to SharePoint? Is it possible to maintain document audit trails?

The session will be on October 19, 2009 at 2:45 p.m. in the Surf 1 conference room at Mandalay Bay. Even if you can't make that time, stop by eCopy's booth (#421) and enter the daily grand prize drawing for a 42" HDTV or a daily mini drawing for a Flip Ultra HD camcorder.