Today there are millions of MFPs populating the workplace. The ease of MFP scanning makes it attractive to everyday office professionals to add hardcopy documents to their electronic workflows.
But MFP scanning is still new to many organizations, leading to questions about whether it is possible to use MFPs the way you would standalone scanners. Here’s a look at four common misconceptions of MFP scanning:
- Scanning will create a line at the MFP. People will queue up. Not true. It takes 30 seconds to two minutes to scan almost all documents if the scanning software is properly designed, and you can scan while someone else is printing.
- You won’t be able to preview a scanned image at the MFP. Yes you can. Previewing will allow you to check the image to be sure it scanned correctly before returning to your desk.
- You can’t use barcode recognition to automate routine document scanning tasks. Not correct. For example, using barcodes during a batch process can eliminate bottlenecks with automated splitting of document batches and naming of files.
- You can't do image cleanup or drop colors out of images automatically. Yes, you can create clear, legible images from less than perfect originals on the fly with MFPs, eliminating scanning errors and saving time.
Today, eCopy introduced Business Automation Services that address barcode recognition and image enhancement. You can read the news release here.
Please share with us other MFP scanning misconceptions you have experienced.
Thank you for clarifying some of the more misunderstood aspects of MFP scanning. I understand its uses more fully now. Thanks for the great resource!
Posted by: Document Technology Guru | May 01, 2009 at 12:30 PM
You're welcome and thanks for commenting. People have suggested that I should publish a post on the advantage of standalone scanners over MFPs. There are many.
Posted by: Bill Brikiatis | May 01, 2009 at 12:43 PM
Can I OCR a document for editing using ecopy desktop?
Posted by: FRank Stellato | July 22, 2009 at 09:23 AM
Frank -- What a timely question. Yesterday eCopy announced availability of the next generation of eCopy Desktop, which is now called eCopy PaperWorks. You can OCR a scanned document using either eCopy Desktop or eCopy PaperWorks and create a text or Word document.
The OCR capability of eCopy PaperWorks is improved over eCopy Desktop, so I would recommend that you use PaperWorks.
You can try this for yourself for free by going to http://www.ecopy.com/Products-eCopy-PaperWorks.asp and downloading the 45-day trial version on the right hand side of the page.
Posted by: Bill Brikiatis | July 22, 2009 at 11:28 AM
Toshiba has a proprietary software that allows for OCR it is called Re-Rite and functions very well. It is a enterprise software which is much less expensive for larger companies then the per user PaperWorks software.
Posted by: Tina Harrah | May 11, 2010 at 08:45 AM
Thanks for commenting Tina. This is a good point. Please also note that Nuance has free PDF Reader software that provides highly accurate OCR for scanned documents. So you can scan from your Toshiba MFP as a PDF and convert it to Word or RTF using the free PDF Reader. You can down load the reader at http://www.nuance.com/imaging/products/pdf-reader.asp
Posted by: Bill Brikiatis | May 11, 2010 at 09:50 AM
This is great info- thank you so much for sharing! I am trying to convince my boss to start using MFP at the office for months now!!! Hopefully once he reads this news he will understand it better.
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Thank you for the information, this really cleared up a few misconceptions that I had about document scanning.
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30 seconds to two minutes is really not that bad. At my office this usually takes me around 5 minutes on a good day. And i hardly ever have a good day :)
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MFP is very popular in organizations.This due to efficient working.But there are certain misconceptions which are mentioned above need to be clear.i also thought that we cant't preview image on MFP.Thanks for clearing my misconception.This post will be great help who are not well aware of MFPs.
Posted by: document scanning | February 22, 2011 at 02:16 PM