Increasing efficiencies within business processes is at the top of mind of organizations today, especially in light of the economy. By completing tasks in less steps and less time, and therefore using less resources, operating costs and staffing requirements are both reduced. Identifying and reducing the impact of paper within business processes can provide immediate results.
Let’s look at the one of the challenges of paper-laden processes. Businesses only operate as efficiently as they process information and paper – a physical object – takes longer to move from department/person to another (for signatures, review, editing, etc.). Manual processes are more time consuming, error-prone, and costly than electronic processes.
So how do you address this? The fist step is to discover the impact of paper on business processes. To do this, look at your organization’s workflows and ask these type of questions:
How many times is paper handled during a business process/workflow? Where (physically) does a paper document need to move within a process? How is it moved? Where is paper stored and who needs access? How is information on paper searched for and retrieved? Where do paper and electronic processes intersect? What is the cycle time of paper-based steps? What is the cost of performing paper-based steps?
By asking these questions, you will quickly discover business processes that can be dramatically improved. And once these processes are identified, document imaging technology can be applied at the most appropriate point in a business process to help improve the process, helping organizations accelerate cycle time and drive productivity.
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