In part 3 of our Q&A follow-up to last week’s AIIM Webinar (see part 1 and part 2), I’m going to answer a couple of questions around getting paper documents into Microsoft SharePoint. SharePoint, not surprisingly, is top of mind with Microsoft-driven organizations who are implementing the technology in droves to enable better collaboration and document workflows. And one of the big challenges that these organizations face is how to ensure that knowledge workers are able to include information that resides on paper inside SharePoint.
Our first question asks: How does eCopy know where to send documents and metadata content to SharePoint?
Our integration with SharePoint is done through our Connector to eCopy ShareScan. Our SharePoint connectivity is predicated upon authenticated user access, i.e. the username/password assigned to users who access SharePoint. With this information, users are logged into their SharePoint repository at the MFP and can self-determine where to deposit information by browsing to the site, subsite, document library, etc. at the MFP. Alternatively, eCopy’s SharePoint connectivity can be pre-configured for a dedicated capture operation, for example, scanning resumes to a dedicated folder accessible by Human Resources. In this configuration, there is no user interaction with SharePoint, but the application intelligently knows where to store the document and what indexing information should be included with it, i.e. username, date, document type, etc.
The second question asks: What are the benefits of eCopy with MOSS 2007. And is eCopy a good connector for MOSS 2007?
The answer to the second part is yes, of course. We recently upgraded our connector to support many of the features that were added to SharePoint in MOSS 2007, including support for multiple content types and workflows.
As for the benefits, I’ll list three of the biggest. 1) Our SharePoint Connector replicates the user’s desktop experience with SharePoint at the MFP, allowing navigation through sites, subsites, document libraries, etc. This leads to high user adoption and a reduction in errors because the workflow process is unchanged. 2) The Connector features dynamic connectivity to a live environment, meaning that a user is working with a live environment vs. a static image of the application. So in that environment, if new folders or other destinations are added to the SharePoint environment, these are automatically available to the user during the capture process. 3) From an IT perspective, our SharePoint connectivity requires no changes to the SharePoint environment and there are no modifications or additions necessary to the MOSS server.
We’ll be back next week with the final questions from last week’s webinar (view a recording here).
Bill DeStefanis
Director of Product Management
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