Document Capture for ECM Systems: Oracle Buys Captovation

Oracle yesterday purchased Captovation, a document capture software firm which, according to analyst Harvey Spencer, Stellant had been OEMing for its batch capture functionality. When Oracle purchased Stellant, they did not own a capture solution and, according to a customer letter sent by Oracle, with this acquisition “Oracle expects to extend its comprehensive and integrated solution for ECM with transactional content processing.”

This acquisition is further evidence that major ECM players are recognizing the critical importance of incorporating paper-based content into electronic workflows and providing an easy method to include content from those paper documents into the ECM systems that drive those workflows.

What is worth noting, however, is while the focus of this acquisition is on transactional content processing – which is generally handled in a centralized scanning process or by power users in a distributed capture environment -- end user organizations should also be considering their ad hoc capture needs for both transactional and non-transactional content. All employees need access to a capture solution that is simple to use and allows them to distribute paper-based content to wherever it needs to be – either their desktop, a network folder, e-mail recipient, or a document management or ECM repository like Stellant.

Another major consideration for organizations looking at capture solutions is where content needs to go. It is very common for organizations to have multiple ECM and document management repositories, such as Stellant and Microsoft SharePoint, for differing needs. In a centralized scanning environment a capture solution can be tied into a specific repository. However, ad hoc capture puts scanning in the hands of any knowledge worker. With this opportunity comes a need for a single document capture solution to get paper into any repository or location from any type of scanning device, be that a desktop scanner, MFP or document scanner. Using only a capture solution tied to an ECM repository simply does not satisfy this need.

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Electronics content management is very important for each and every organizations. Beacuse handling large amount of papers is very difficult and time taking.ECM saves company valuable time. It make information available very fast. User can change the document as requirement are addded or modified.

[records management]

Electronics content management is very important for each and every organizations. Beacuse handling large amount of papers is very difficult and time taking.ECM saves company valuable time. It make information available very fast. User can change the document as requirement are addded or modified.