Capture for Content Management Systems - EMC Announces Captiva eInput 2.0

EMC last week announced Captiva eInput 2.0, a Web-based distributed document capture solution designed to make the scanning and indexing of paper documents from remote offices faster and easier. This is the second announcement within a week from a large ECM system vendor that is focused on capture – further emphasizing the growing focus on document imaging within the ECM space.

Captiva eInput is an extension to the Captive InputAccel platform and basically allows employees in remote locations that do not have access to a centralized scanning location for scanning paper into InputAccel to scan a document to a Web interface, where it can then be indexed and routed to the InputAccel server for processing. It is a great application for a single worker using a desktop scanner attached to a personal computer.

However, what both of these recent announcements have not addressed is how to use shared scanning devices for distributed capture. Shared networked scanners and MFPs populate almost every office location with more than one or two employees. And having already made the investment in these devices, it does not always make financial or operational sense to also provide single-user scanning devices for capturing documents. Using an MFP or networked scanner to scan and distribute documents is easy and, by using a document imaging platform, can provide multiple distribution options for those documents vs. being tied to a single destination.

When considering how to use a shared scanning device, you should consider the following:

• Authentication at the scanning device is essential to ensure only authorized users have access to the network and applications
• Authentication should provide an audit trail of what was sent by whom
• Authentication should match existing corporate security policies
• Companies should look for features such as session logon; authenticated Scan and Mail; and activity logging

Workers today are found in many differing office environments and a distributed document capture solution should be implemented to address the needs of all of these environments. The capture suites that many ECM companies are putting together help address some of the environments and can easily be supplemented by third-party capture solutions to deliver a complete solution.

Comments

[Jason]

Is it my understanding then, that this wouldnt work with, lets say, a dispatched sales force where they can scan and send their expense reports from any hotel lobby scanner? It has to be a networked MFP? Just to confirm...

Thanks,

[Tristam Wallace]

Jason - Thanks for your comment. eCopy ShareScan works with networked MFPs and scanners (ISIS and Twain). From my understanding, EMC Captiva eInput could work with any scanner, the file would just have to somehow be accessible from a Web interface -- such as being scanned to a thumb drive, etc. Hope that helps.

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