Here's a new paperless office story. Imagine for a second stacks of paper invoices at the Red Sox corporate office standing in the way of the hot dog supplier ... or worse yet ... the beer supplier from getting their invoices paid net 30. Could this be the end for the great American pastime?
That's a bit of an exageration. It was never nearly that bad at the Red Sox. But they did need to process invoices better.
The Red Sox get their share of paper invoices. The organization works with hundreds of vendors and receives thousands of invoices every month. These invoices range from a 1,000 page telephone statement to single page handwritten bills from small vendors.
The Red Sox have fixed their paper invoice problem. Invoices are scanned to PDF files when they enter the accounting department with personnel accessing and acting on them using eCopy PaperWorks software at their desktops. eCopy has built-in integration with Microsoft SharePoint, which the Red Sox utilize as a central location for employees to find information and to drive business applications.
If you would like to learn more about what the Red Sox are doing with their invoices, see the press release here.