For those of you who want to scan directly to Microsoft Word or Excel, eCopy ShareScan now has that capability. You can use this new feature when scanning documents directly to Microsoft(R) Exchange and SharePoint, SMPT via LDAP, IBM(R) Lotus Notes (R) and network folders.
You can preserve the original scanned file by using ShareScan's document tracking. This will allow you to access the original scan prior to the conversion to Word or Excel.
Obviously, scanning directly to Word or Excel can save you time, if that is the format you require. If you are an existing maintenance customer, contact your reseller to receive an upgrade free.
Here's a new paperless office story. Imagine for a second stacks of paper invoices at the Red Sox corporate office standing in the way of the hot dog supplier ... or worse yet ... the beer supplier from getting their invoices paid net 30. Could this be the end for the great American pastime?
That's a bit of an exageration. It was never nearly that bad at the Red Sox. But they did need to process invoices better.
The Red Sox get their share of paper invoices. The organization works with hundreds of vendors and receives thousands of invoices every month. These invoices range from a 1,000 page telephone statement to single page handwritten bills from small vendors.
The Red Sox have fixed their paper invoice problem. Invoices are scanned to PDF files when they enter the accounting department with personnel accessing and acting on them using eCopy PaperWorks software at their desktops. eCopy has built-in integration with Microsoft SharePoint, which the Red Sox utilize as a central location for employees to find information and to drive business applications.
If you would like to learn more about what the Red Sox are doing with their invoices, see the press release here.
A very helpful new resource is available to those interested in calculating the ROI of document imaging software. This free, online business value calculator helps organizations determine return on investment and other benefits they can gain by deploying document imaging software with MFPs and networked scanners.
The calculator enables companies to compute tangible hard-dollar benefits including reduced cost in managing, storing and printing paper documents and reduced costs of managing MFP network scanning workflows. The tool also indentifies strategic advantages that may have been previously difficult for organizations to assess, including ease of doing business and reduced risk of business interruption.
For more information on how MFP customers can use the calculator to understand and measure the benefits when deploying document imaging software, see the whitepaper here.